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What is the difference between "Trips" and "Logbook" in TRONITY?

  • Updated

Target Audience

This article is relevant for the following audience:

  • TRONITY Driver App | End Consumers (B2C)
  • TRONITY Driver App | Logbook Users
  • TRONITY Driver App | Fleet Participants
  • TRONITY Fleet | Fleet Managers

Question

What is the difference between "Trips" and "Logbook" in TRONITY, and how can each feature be used effectively?

Answer

Both sections initially provide an overview of your trips, but they differ significantly in features, use cases, and requirements.

Trips: Overview and Analysis

The Trips feature offers you a list of all recorded trips.

You can assign your own tags (e.g., "Kindergarten," "Sports," "Vacation"). With filtering options, you can quickly analyze the data. You can download the overview as an XLS export.

Trips are particularly useful if you want to flexibly evaluate your mobility and use your own categories.

Logbook: Legally Compliant and Standardized

The Logbook is also a list of your trips but takes it a step further:

1. To-Do Section

  • Shows all trips that have not yet been categorized.
  • Important because, under German tax law, each trip must be categorized within 7 days.
  • After this period, trips are automatically marked as private and can no longer be changed.

2. Standard Tags According to German Tax Law

  • Private
  • Commute

  • Business Trip

    These three categories are mandatory for a tax-compliant logbook.

3. Complete Trips:

  • The system checks if your mileage is complete.
  • If trips are missing, so-called empty trips are automatically added.

Types of Logbooks

You can maintain your logbook in TRONITY in three ways. Choosing one is mandatory:

1. Tax-Compliant Logbook (Germany)

Requirement: Categorization within 7 days. Only the 3 standard categories may be used. PDF export available, which can be submitted to the tax office.

2. Logbook for Fringe Benefits (Company Car)

Specifically documents commutes. PDF export shows a monthly overview per year. Can also be exported at any time during the year.

3. Logbook for Personal Documentation

Suitable for private evaluations. Check if the to-do section and export functions (only available in the Professional plan) are relevant for you.

Frequently Asked Questions (FAQ)

Can I switch between logbook types?

Yes, but note that the requirements (e.g., tax regulations) vary in strictness depending on your choice.

What happens if I don't categorize trips on time?

After 7 days, they are automatically marked as private and can no longer be edited.

Is there a mobile view available?

Yes, both Trips and Logbook are available in the app.

Important Notes and Terms

  • Synonym: Logbook = Log, Trip Overview
  • Synonym: Trips = Trip List, Journeys

 

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